PlanEvents
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Find furniture and equipment rental for your event

Need tables, chairs, a tent or other event equipment? Create one free request with your location, date, quantities and setup requirements. Interested rental professionals can contact you directly to discuss their offer.

Create a request
Event furniture and equipment arranged for an event

Which furniture or event equipment do you need to hire?

  • Tables or chairs

    Tables and seating sized for your guest numbers, meal format and available floor area.

  • Lounge furniture

    Sofas, armchairs and low tables for networking, reception areas or quieter guest spaces.

  • Tent, marquee or chapiteau

    Temporary covered spaces with site suitability, installation and weather conditions assessed by the supplier.

  • Dance floor

    A dance surface with suitable dimensions, ground preparation and installation arrangements.

  • Tableware or glassware

    Plates, cutlery and glasses matched to the menu, service format and number of guests.

  • Mobile bar rental

    A mobile serving counter with agreed dimensions, equipment and any water or power requirements.

  • Heating or cooling

    Temperature-control equipment chosen for the space, with power, ventilation and operating needs confirmed.

  • Portable toilets

    Temporary toilet facilities with appropriate access, servicing and accessibility arrangements.

  • Barriers or fencing

    Equipment for defining spaces and guiding queues, coordinated with venue access and guest routes.

  • General party equipment

    Other party equipment specified by item, quantity, intended use and delivery or setup needs.

How to plan furniture and equipment rental for your event

Plan the equipment around your guest numbers, event layout and the facilities already available at the venue. A seated dinner, standing reception and outdoor celebration need different quantities, dimensions and delivery arrangements. Compare the complete rental service as well as the items themselves.

Calculate quantities from the layout and programme

List the tables, chairs, lounge seating, tableware and other items you need, including quantities and preferred dimensions. Share guest numbers, the meal format and a floor plan where available. Check what the venue already supplies.

Allow space for service, queues and accessible routes rather than fitting furniture into every available area. Discuss tableware quantities with the caterer, including courses, drink service and any agreed spare items.

Check access, dimensions and technical requirements

Confirm door widths, stairs, lifts, vehicle access, loading areas and the distance to the setup space. Give the supplier delivery and collection windows and identify anything that requires carrying or specialist handling.

For mobile bars, heating or cooling, confirm the equipment’s power, water, drainage or ventilation needs where relevant. Coordinate these with the venue and technical team before choosing items.

Assess tents, structures and outdoor conditions

Share the site surface, dimensions, slope and photographs with the supplier. Ask them to assess ground suitability, anchoring or ballast, access, weather conditions and installation responsibilities for tents, dance floors or other structures.

Agree who confirms relevant site permissions and venue requirements, and what happens if the weather prevents installation or use. For portable toilets, discuss positioning, accessible facilities and the servicing arrangements needed during the event.

Agree delivery, installation and collection

Specify the rental period, including setup and removal days, rather than only the event date. Confirm whether the supplier delivers to the final position, installs the items or expects your team to handle them.

Coordinate with catering, decoration and technical production so the setup order works. Name an event-day contact and agree how quantities and item condition will be checked at handover and return.

Compare the complete rental offer

Check item specifications, quantities, hire duration, delivery, installation, collection and applicable taxes. Confirm deposits, cleaning, damage or loss conditions, extra-day charges, cancellation terms and the deadline for changing quantities.

Create one free PlanEvents request with your country, city or venue, date, guest count, item list, approximate budget and access or setup requirements. Include related services in the same request; interested rental professionals can contact you directly.

How PlanEvents works

  1. 01

    Tell us what you need

    Describe your event and the furniture, equipment or structures you’re looking for.

  2. 02

    Relevant professionals discover your request

    Your request is shown to relevant professionals based on the services you need and your event location.

  3. 03

    Get contacted

    Interested professionals can contact you directly to discuss your requirements and their offer.

Building more than the setup?

Furniture and equipment create the foundation, but your event may need much more around them.

With PlanEvents, the same request can include decoration, catering, AV and technical production, entertainment, photography, event staff, transport and other services.

Choose a venue and check its facilities · Coordinate rentals with your caterer · Plan decoration around your furniture · Arrange sound, lighting and technical production

One event. One request. The professionals you need.

Practical ideas for event furniture and layouts

Consider seating and furniture for a quiet space, alongside the layout of a welcoming dinner table.

Questions about event furniture & equipment

What should I include in my equipment rental request?

Include your country, city or venue, event date, guest count and approximate budget. List items, quantities and dimensions, along with the full rental period, indoor or outdoor use, delivery access and setup or collection times. Mention equipment already supplied by the venue.

Can I request several types of equipment together?

Yes. You can include tables, chairs, lounge furniture, tableware, a dance floor, a tent and other equipment in one request. Professionals can explain which items and services they provide.

How do I decide how many tables, chairs and glasses to rent?

Start with guest numbers, seated or standing format, table dimensions and the programme. Check existing venue equipment. Agree tableware and glass quantities with your caterer or bar provider based on the menu, drinks service and any spare items needed.

Are delivery, installation and collection included?

This depends on the supplier’s offer. Confirm each service and whether delivery is to the final setup space or a loading point. Agree access, carrying, assembly, dismantling and collection responsibilities before booking.

What should I check before renting a tent or outdoor structure?

Ask the supplier to assess the site, surface, dimensions, access, anchoring or ballast and weather conditions. Confirm relevant permissions, installation responsibilities and the contingency or cancellation arrangement if the structure cannot be safely installed or used.

How long should the rental period be?

Include the days and times needed for delivery, installation, the event, dismantling and collection. Ask when charging starts and ends, and whether early delivery, late collection or an extra day changes the price.

What about cleaning, deposits, damage or missing items?

Ask how the supplier checks items at delivery and return, what cleaning is included and how deposits are handled. Agree the conditions and charges for damage, loss, missing pieces or late returns before accepting the offer.

Can I combine rentals with other event services?

Yes. Include decoration, catering, sound and lighting, transport or other services in the same request. Explain which teams must coordinate delivery and setup. Confirm each professional’s scope directly with them.

Does PlanEvents rent or deliver the equipment?

No. PlanEvents connects event organisers with relevant professionals across Europe. Creating a request is free. Interested professionals can contact you directly; availability, rental offers, delivery and bookings are agreed with them.

Give your event the setup it needs.

Tell us what you’re planning and let relevant event equipment professionals discover your request.

Create your request