PlanEvents
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Find sound, lighting and AV support for your event

From clear sound and professional lighting to stages, screens and complete technical production, find professionals who can support the experience you want to create. Tell us what you’re planning and let relevant technical event professionals discover your request.

Create a request
Professional sound, lighting and technical production setup for an event

Which sound, lighting or technical services do you need?

  • Sound system

    Sound reinforcement suited to the audience, space and use, from speeches to live performances.

  • Event lighting

    Lighting for speakers, performers, guest areas and atmosphere, coordinated with the event layout.

  • Stage or podium

    A stage, platform or speaking position with agreed dimensions, access and installation requirements.

  • Screens or projectors

    Displays and projection matched to viewing distances, room light and presentation content.

  • LED wall

    A large-format display with appropriate dimensions, content specifications and installation arrangements.

  • Microphones or conference AV

    Microphones, presentation audio and conference equipment for speakers, panels and audience questions.

  • Rigging or truss

    Supporting structures and suspended equipment whose suitability and installation must be assessed by specialists.

  • Generator or event power

    Temporary power provision with requirements, distribution and installation confirmed by the technical team.

  • Technical crew or stagehands

    People to install, operate or remove equipment, with roles and working hours agreed in advance.

  • Hybrid-event technology

    Audio, video and connectivity for participants attending both on site and remotely.

  • Special effects

    Effects whose use, operation and venue compatibility must be confirmed before inclusion in the programme.

How to plan sound, lighting and technical event production

Start with what your audience needs to hear and see, then share the programme and venue details with the technical professional. Speeches, live music, presentations and remote participation need different setups. Compare equipment, installation, operators and rehearsal time together, rather than choosing from an equipment list alone.

Brief the team on your audience and programme

Share the event format, audience size, seating layout, rooms and programme. List speeches, panels, performances, videos and other moments that need sound, lighting or screens.

Collect performers’ technical requirements and identify microphone needs, presentation formats and handovers. Tell the team about language or accessibility needs, and agree what equipment and support can meet them.

Check the venue, power and installation needs

Provide a floor plan, measurements and details of existing AV equipment. Confirm access, loading times, ceiling height, power availability, internet access and any sound or operating restrictions with the venue.

Ask the professional to assess staging, rigging, power distribution and outdoor equipment requirements. Confirm installation responsibilities and relevant venue approvals; do not assume that an available ceiling point or socket is suitable.

Plan setup, rehearsals and live operation

Reserve time for delivery, installation, sound checks, presentation tests and rehearsals before guests arrive. Agree who supplies final files, when they are due and who coordinates changes to the programme.

Confirm whether operators remain during the event and who handles microphones, lighting cues and transitions. Coordinate with performers, your planner and the photography or video team, then agree breakdown and collection times.

Prepare hybrid events and practical backup plans

Explain whether remote participants need to watch, speak or join questions. Agree responsibility for cameras, audio feeds, the online platform and venue connectivity; test the intended setup before the event.

Discuss suitable backup arrangements for key microphones, presentation files or connectivity, and what support is included if something fails. For outdoor production or special effects, confirm operating conditions and an alternative plan with the venue and supplier.

Compare the complete technical offer

Check equipment specifications, coverage, crew roles, operating hours, setup, rehearsals, removal and travel. Confirm applicable taxes, overtime, additional requests and cancellation terms, including what the venue supplies separately.

Create one free PlanEvents request with your country, city or venue, date, audience size, programme, technical needs and approximate budget. Add related services to the same request; interested professionals can contact you directly.

How PlanEvents works

  1. 01

    Tell us what you need

    Describe your event and the sound, lighting or technical production services you’re looking for.

  2. 02

    Relevant professionals discover your request

    Your request is shown to relevant professionals based on the services you need and your event location.

  3. 03

    Get contacted

    Interested professionals can contact you directly to discuss your technical requirements and their offer.

Building the full experience?

Technical production works alongside everything your guests see, hear and experience.

With PlanEvents, the same request can include technical production together with a venue, music and performers, entertainment, photography and video, decoration, event staff and other services.

Check venue facilities and technical access · Coordinate DJs, musicians and live performances · Plan photography, video and livestream coverage · Coordinate the event programme and suppliers

One event. One request. The professionals you need.

Practical guides for your event’s technical setup

Plan microphones and music handovers, and check sound and lighting around a quiet space.

Questions about event technical production

What should I include in my technical production request?

Include your country, city or venue, date, audience size, event format and approximate budget. Describe rooms, speakers, performances, presentations, screens and remote participation. Share the programme, existing equipment, access times and any known technical or venue constraints.

Can I request sound, lighting and staging together?

Yes. Include sound, lighting, staging, screens, microphones, power or technical crew in the same request. Explain the programme so professionals can propose a coordinated setup and clarify their scope.

How many microphones or screens do I need?

Describe the number of simultaneous speakers, panel format, audience questions, rooms and seating layout. Tell the professional what content guests must see and from where. They can assess microphone types, screen sizes and coverage for the space.

Can the team use equipment already at the venue?

Ask the venue for its equipment list and any operator requirements. Share these with the professional, who can assess compatibility, condition and what extra equipment or support is needed. Confirm who is responsible for each part of the setup.

Are technical operators included with equipment hire?

Not automatically. Confirm whether the offer covers installation only, equipment hire or an operated service. Agree crew roles, working hours, rehearsal time, breaks, event support and any overtime charges.

What should I prepare for a hybrid event?

Specify how remote participants will watch, speak or ask questions. Agree cameras, microphones, audio feeds, platform responsibilities, connectivity and technical support. Arrange a test with speakers and discuss suitable backup options.

What should I check for outdoor production, rigging or effects?

Have the professional assess the site, support structures, power, weather exposure and relevant venue conditions. Confirm installation and operating responsibilities, required approvals and contingency arrangements before booking specialist equipment or effects.

What should a technical production offer include?

Check the equipment and coverage, crew, delivery, installation, tests, operating hours and breakdown. Confirm venue-provided items, travel, applicable taxes, overtime, extra services, change deadlines and cancellation terms directly with the professional.

Does PlanEvents supply or operate the technical equipment?

No. PlanEvents connects event organisers with relevant professionals across Europe. Creating a request is free. Interested professionals can contact you directly; solutions, availability, offers and bookings are agreed with them.

Make sure your event works as well as it looks.

Tell us what you’re planning and let relevant technical event professionals discover your request.

Create your request