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Find event catering, cakes and drinks for your guests

Looking for wedding catering, a corporate buffet, a food truck or a mobile bar? Describe your location, date, guest numbers, budget and requirements in one free request. Interested professionals can contact you directly. PlanEvents connects event organisers with professionals across Europe.

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Catering prepared for an event reception

Which catering, cake or drinks service do you need?

  • Event caterer

    Food preparation and service for weddings, celebrations and business events, with the scope agreed in advance.

  • Buffet or cocktail reception

    Buffets, sharing dishes or reception bites matched to your guest numbers and serving schedule.

  • Food truck

    Mobile food service for outdoor or indoor sites where access, space and utilities can be confirmed.

  • Private chef

    A chef for a smaller gathering, with the menu, kitchen facilities and service arranged directly.

  • Street food or snack stand

    Informal food stations for events where serving capacity and queue space need planning.

  • Wedding or event cake

    A cake made for your occasion, with portions, design, delivery and storage to agree.

  • Pastry, desserts or candy bar

    Dessert selections or sweet displays with serving quantities and setup requirements to confirm.

  • Bartender or mobile bar

    Drinks preparation and bar service, with staffing, stock, glassware and equipment specified.

  • Coffee bar

    Coffee and hot-drinks service for receptions, conferences and guest breaks.

  • Wine, beer or drinks supplier

    Drinks supply for your event, with quantities, delivery and any returns agreed with the supplier.

How to choose catering and drinks for your event

A wedding meal, corporate lunch and outdoor reception need different catering arrangements. Choose a service that fits your guests, venue and schedule, then compare what each offer actually includes.

Match the menu and service to your guests

Specify the event type, guest count, serving times and preferred format: seated meal, buffet, sharing dishes, reception bites or food stations. Discuss portions, children’s meals, refreshments for suppliers and any tasting options. For cakes and desserts, confirm portions, delivery, display, storage and who cuts or serves them.

Discuss dietary requirements and allergens early

Tell the caterer about vegetarian, vegan, religious and other dietary needs, and discuss allergies separately. Ask how ingredients, preparation, cross-contact and serving will be managed, and how guests can identify their dishes or speak to the catering team. Confirm what the provider can accommodate directly; a menu label alone does not establish that a meal is suitable for every guest.

Check the venue, equipment and staffing

Confirm whether the venue permits external caterers and what kitchen, refrigeration, water, power and serving space are available. Food trucks and mobile bars also need suitable access and a safe operating position. Agree who supplies tables, linen, crockery, cutlery, glassware and service staff, and who handles clearing, washing, waste and equipment collection.

Compare the full catering cost and conditions

Request itemised quotes for the same menu, guest count, service hours and location. Check food and drinks, staffing, delivery, equipment hire, setup, cleaning, applicable taxes and overtime. Clarify whether drinks are charged by package or consumption and how unused stock is treated. Agree the final guest-count deadline, advance payments, cancellation terms and any changes in writing.

Plan delivery, service times and the drinks operation

Coordinate arrival, unloading, preparation, serving and collection with the venue and event schedule. For outdoor catering, agree suitable cover and a weather backup with the provider. Confirm drinks quantities, non-alcoholic options, bar opening times and responsibilities for any reusable-cup returns. Enquire early for popular dates and confirm availability directly before booking.

How PlanEvents works

  1. 01

    Tell us what you need

    Describe your event and the food, catering or drinks services you’re looking for.

  2. 02

    Relevant professionals discover your request

    Your request is shown to relevant professionals based on the services you need and your event location.

  3. 03

    Get contacted

    Interested professionals can contact you directly to discuss your requirements and their offer.

More than catering?

Food and drinks may be just one part of your event.

With PlanEvents, the same request can include several services — from finding a venue and photographer to entertainment, decoration, technical production, event staff and transport.

Venues and accommodation · Furniture and equipment hire · Event staff and hospitality · Event planning and coordination

One event. One request. The professionals you need.

Practical guides for event catering and drinks

Check the venue’s practical facilities, plan reusable cup returns and find ideas for a welcoming dinner table.

Questions about catering, food & drinks

What information should I include in my catering request?

Include the country, city or venue, date, event type, guest count, serving times and preferred menu or service style. Give an approximate budget and explain what it should cover. Mention dietary needs, allergies, kitchen facilities and whether you need drinks, equipment, delivery or staff.

Can I request something other than traditional catering?

Yes. You can look for food trucks, private chefs, street-food stands, cakes and desserts, mobile bars, coffee bars and drinks suppliers as well as traditional event caterers.

Can I request food and drinks together with other event services?

Yes. One event request can include multiple services. For example, you can look for catering together with a venue, decoration, entertainment, photography or event staff.

Does PlanEvents provide the catering or handle the booking?

No. PlanEvents connects event requests with professionals across Europe. Interested professionals can contact you directly. You confirm availability, menus, prices and booking conditions with the provider; PlanEvents does not book or provide the service.

How can I compare catering quotes fairly?

Compare the same guest count, menu, portions, service format, hours and location. Check whether each total includes drinks, staff, equipment, transport, setup, cleaning and applicable taxes. Ask about extra hours, minimum orders and deadlines for changing numbers rather than comparing only a per-person price.

How should I discuss allergies and dietary requirements?

Share the requirements early and ask the provider how ingredients, preparation, cross-contact and serving will be handled. Confirm suitable options and how guests will identify them directly with the caterer. Do not assume that a vegetarian, vegan or gluten-free label answers every allergy question.

Does catering include staff, tableware and cleaning?

That depends on the agreed offer. Food delivery may exclude service staff, crockery, cutlery, glassware and clearing. Ask for a written list of inclusions and agree who sets up, serves, clears, washes and collects hired equipment.

Can I bring a food truck or an outside caterer to my venue?

Ask the venue before arranging it. Confirm any supplier restrictions, access and operating space, then agree kitchen use, water, power, refrigeration and waste arrangements with the provider. For outdoor service, discuss suitable cover and a weather backup.

What should I confirm for a cake or mobile bar?

For a cake, agree portions, ingredients, design, delivery, storage and serving. For a mobile bar, confirm the drinks selection, quantities, staffing, equipment, glassware and service hours. Specify how stock, clearing and any reusable-cup returns will be handled and priced.

Good events deserve the right flavour.

Tell us what you’re planning and let relevant food and drinks professionals discover your request.

Create your request